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Company Secretarial Service

What is Company Secretary?

A Company Secretary is a legal position in a private or public company. According Companies Ordinance (Cap.32), every company incorporated in Hong Kong must appoint a company secretary. The company secretary is responsible for arranging meetings, preparing minutes of meetings of the company, maintaining statutory books, filing statutory returns with the Company Registry, ensuring that a company complies with relevant legislation and regulation, and keeps board members informed of their legal responsibilities.

Who can act as a Company Secretary?

Section 154 of the Ordinance provides that the sole director of a private company cannot be appointed also as the secretary of the company.  The secretary, if an individual, should ordinarily reside in Hong Kong. For corporate secretary, its registered office or place of business should be in Hong Kong.

We provide professional company secretarial service to assist customers to maintain ongoing annual statutory and regulatory compliance in Hong Kong.

  • Dealing with corporate actions relating to memorandum and articles of association, directors, secretary or auditors, corporate name, meetings and others
  • Maintenance of statutory registers and records
  • Registration of company in Hong Kong and overseas
  • Preparing and storing statutory books and minutes
  • Annual return filing
  • Applying business registration license
  • Open bank account
  • Company deregistration